conferencing, you can start by studying the process on your own. You can
research and get information by browsing the Internet, computer books, and
Information Technology magazines.
Once you have done this, you can explain video conferencing easier. To make
people understand what is this new technology and means of virtual
communication, you must:
1. Explain the definition of video conferencing.
By definition, "video conferencing" refers to a relatively new means of
communications technology that involves voice and video in connecting users that
are the different places. Here, all the parties involved will be talking to each
other face to face—as if they were all in the same room. People who will
videoconference need a personal computer, a web cam, a microphone, and a
broadband Internet connection to be able to make the virtual communication work.
Here, the participants or users can hear and see one another in real time,
thus, allowing normal conversations like that those of voice communications
technology—only both parties can see and hear what they people is saying or
doing at the same time. A good bandwidth is required for video conferencing to
work and it's a must that the computer has high-fidelity streaming voice and
video to be able to maximize its fullest potential.
2. Explain the need for video conferencing.
To be able encourage people to adapt and accept the new technology, it is a
must to explain the need for video conferencing after explaining what it is and
its technicalities. This will make the people—specifically the employees—realize
the need for it. One of the foremost reasons that you can point out why you
should use video conferencing is for practicality. Instead of going to meeting
physically and travel to places, people can just use video conferencing to
explain that needs explaining.
Although telephone calls or emailing would do, it is better to video
conferencing because it adds more impact to the transaction or to the business
at hand. For sales people, this is also beneficial since they can see the person
involved when doing a business, video conferencing will open the doors to more
opportunities and produce more results. And since your business set up needs a
live conversation, the employees should understand that visual information is an
integral factor of the entire conversation process.
3. Show how it works.
Although you have explained how it works when you explained what is video
conferencing earlier. Some people might not get the hang of it right away. Aside
from verbal explanation, it will be best to show them how it works and by
re-explaining all the parts of the process. The first that you need to do is to
explain is how people from different places can make conversation for a meeting
or conference all at the same time.
So, what you can do is demonstrate it to them and show how it works. Set up a
video conference with another person and invite at least five or ten people to
witness it and participate in the conversation if possible. During the video
conference, show how the visual and audio transmission of messages are done.
You can also show them how the process of sharing documents, displaying
information in the computer or from the whiteboards.
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